Reservation Admin Instructions

Reservation Admin Instructions

1. Event booker fills out the Reservation Form. Once submitted, they receive the below message and a copy of their reservation details. Booking admin also receives a copy of the reservation details.












































2. Once a notification email, booking admin creates a calendar invite. 
  1. Create a new meeting invite in Outlook.
  2. Select the room calendar that is being booked. That will be the sender of the invite.
  3. You can leave the location of the meeting blank.
  4. Copy and paste event name and details. 
  5. Be sure to invite the event booker, reservations@william.jewell.edu, and yourself, if necessary.
  6. Send invite.
3. Once the invite is sent, the event will be added to the room calendar, and an invite will be sent to reservations@william.jewell.edu and the booker's email address.
  1. Go into the reservations@william.jewell.edu inbox and accept the meeting invite.
4. Once this process is complete. File the Submission form into the location folder. This will keep the inbox clean and organized.
5. You can view all campus calendars (except for athletics) by viewing reservations@william.jewell.edu calendar, or room specific calendars by going into each room's calendar.

Calendar for only YGCU 221


Calendar for all Rooms on campus

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